Training Administrator – Emirates CAE Flight

About the Role

Emirates CAE Flight Training is looking for a detail-oriented and proactive Training Administrator to join our Training Department in Dubai. You will play a key role in ensuring seamless coordination and administration of pilot and aviation training programs.

The Training Administrator will be responsible for maintaining accurate records, coordinating with instructors and trainees, and managing various administrative processes that ensure the seamless execution of training activities. This position requires strong organizational skills, excellent communication, and the ability to perform effectively under pressure in a fast-paced environment.

Key Responsibilities

• Plan, organize, and schedule training sessions, ensuring all resources — including instructors, simulators, and classrooms — are effectively allocated.
• Provide full administrative assistance to the Training Department, including handling documentation, correspondence, and internal communication.
• Maintain and update comprehensive training records, attendance logs, instructor assignments, and trainee databases with the highest level of accuracy and confidentiality.
• Generate and prepare reports, spreadsheets, and performance data for management review and regulatory compliance purposes.
• Ensure all training activities comply with CAE and aviation authority requirements, maintaining meticulous attention to detail in all documentation.
• Liaise effectively with instructors, trainees, and internal departments to coordinate schedules, address queries, and resolve administrative issues promptly.
• Identify opportunities to streamline training administration processes, improving efficiency and effectiveness within the department.

Requirements & Qualifications

• Diploma or Bachelor’s degree in Business Administration, Aviation Management, or a related field.
• Minimum 2 years of experience in an administrative or training coordination role, preferably within aviation, education, or technical training environments.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with training management systems or scheduling software is an advantage.
• Exceptional organizational and time-management abilities.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize workload, and meet deadlines.
• Excellent attention to detail and accuracy in record-keeping.
• A proactive, self-motivated, and solution-oriented mindset.

Other Requirements:

• Must be available to start immediately.
• Ability to maintain confidentiality and handle sensitive information with professionalism.

Why Join Emirates CAE Flight Training

• Contribute to world-leading aviation training programs that directly support flight safety and operational excellence.
• Work in a stimulating, multicultural environment with opportunities for skill development and career advancement.
• Be part of a forward-thinking organization that embraces technology and innovation in aviation training.
• Join a team of passionate professionals committed to excellence, precision, and continuous improvement.

How to Apply

To Apply: Interested candidates are invited to send their updated CV and relevant supporting documents

About Company

Emirates-CAE Flight Training (ECFT), the joint venture between CAE and Emirates Airlines, provides world-class pilot and maintenance technician training to commercial airlines, business jet and helicopter operators. As a gateway between Europe and Asia, and the fastest growing economic hub in the Middle East, Dubai is part of the word’s most desirable training location.

ECFT has opened its first training center in 2003, and has grown into two campuses; Al Garhoud and Silicon Oasis, inaugurated in 2013 and expanded since.

The CAE and Emirates joint venture has become recognized as a world-class facility for aviation training in the Middle East, delivering safety and service excellence to clients across the industry.