Secretary (Female)

Electrostar Cool Electromechanical Contracting (ECEC), a leading electromechanical contracting company in the UAE, is seeking a dedicated, highly organized, and professional Secretary to join our Abu Dhabi office. This role is ideal for candidates who are proactive, detail-oriented, and eager to support senior management in a fast-paced construction and contracting environment.

Key Responsibilities:

As a Secretary at ECEC, you will play a vital role in ensuring smooth office operations and providing administrative support to the management team. Your responsibilities will include:

1. Administrative Support:

• Manage daily office operations and administrative tasks efficiently.
• Maintain and organize office files, records, and correspondence.
• Draft, format, and proofread letters, memos, emails, and reports.

2.Communication Management:

• Handle incoming and outgoing calls professionally.
• Manage company emails and respond or redirect queries appropriately.
• Serve as a liaison between management, staff, and external stakeholders.

3.Meeting & Event Coordination:

• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare meeting agendas, presentations, and minutes when required.
• Assist in organizing company events, trainings, and workshops.

4.Document & Record Management:

• Maintain accurate and up-to-date office records, reports, and databases.
• Ensure proper filing systems for easy access and retrieval of information.
• Track and follow up on important deadlines and documentation.

5.Support for Management:

• Assist senior management in day-to-day administrative tasks.
• Coordinate with different departments to ensure timely completion of tasks.
• Handle confidential information with discretion and professionalism.

Requirements & Qualifications:

1.Educational Qualification:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.

2.Experience:

• Minimum 2 years of experience as a Secretary, Personal Assistant, or Administrative Executive, preferably in the contracting or construction industry.

3.Technical Skills:

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management software is an advantage.

4.Professional Skills:

• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• Ability to work independently and prioritize tasks effectively.

5.Personal Attributes:

• Professional appearance and demeanor.
• High level of confidentiality, discretion, and integrity.
• Attention to detail and proactive problem-solving skills.

Why Join ECEC?

• Work in a fast-growing electromechanical contracting company on high-profile projects in Abu Dhabi.
• Collaborate with a professional, supportive, and dynamic team.
• Opportunity to develop your career in administrative and office management roles.
• Gain exposure to construction and contracting operations, expanding your professional skill set.
• Competitive salary and a positive working environment.

How to Apply:

Send your updated CV. Ensure you mention “Secretary” in the email subject line to be considered.