Receptionist / Admin Assistant

About the Role:

We are seeking a proactive, detail-oriented, and reliable Receptionist/Admin Assistant to support our daily office operations and project documentation activities. The ideal candidate will ensure smooth administrative workflows, maintain accurate records, and provide excellent support to the HR and Admin departments.

Key Responsibilities:

• Manage incoming and outgoing documents, maintain secure filing systems, and ensure document registers are accurately updated.
• Coordinate document distribution, version control, archiving, and retrieval to ensure efficiency and compliance.
• Handle telephone calls, emails, correspondence, and scheduling of meetings or appointments.
• Prepare, review, and maintain administrative documents, reports, and presentations.
• Operate office equipment efficiently and maintain databases, spreadsheets, and other records.
• Assist HR by posting job openings, screening CVs, scheduling interviews, and coordinating recruitment activities.
• Provide general administrative support to the HR & Admin Department and perform tasks assigned by the Line Manager.
• Maintain a professional and welcoming environment for internal staff and external visitors.

Qualifications:

• Bachelor’s degree or Diploma in Business Administration, Office Management, or related field.
• Prior experience in a receptionist or administrative role is preferred.
• Knowledge or experience in the construction industry is an advantage.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
• Strong written and verbal communication skills in English; Arabic is a plus.

Experience:

• Minimum 1-3 years of relevant administrative, office, or receptionist experience.
• Experience in documentation control, record keeping, and office coordination is highly valued.
• Exposure to HR administration, recruitment, or project support is an added advantage.

Skills & Competencies:

• Excellent organizational and multitasking skills with high attention to detail.
• Strong interpersonal skills and ability to interact professionally with clients, vendors, and team members.
• Ability to handle confidential information with discretion.
• Proactive, self-motivated, and capable of working independently or as part of a team.
• Problem-solving mindset and ability to prioritize tasks effectively.
• Professional demeanor and customer service orientation.

Why Join Emirates Link Maltauro Company LLC (ELM):

• Opportunity to work in a reputable construction company in Abu Dhabi.
• Exposure to project and HR administration.
• Supportive work environment and career growth potential.

How to Apply:

Interested candidates are requested to send their CV. Only shortlisted candidates will be contacted. Immediate availability is preferred.