Technical Document Controller (Oil & Gas)

ALCHEMY is hiring an experienced Technical Document Controller to join our Oil & Gas project team in Abu Dhabi.

The ideal candidate will have strong hands-on experience in FEED and EPC projects, with proven expertise in managing technical documentation, contracts, and project correspondence within the Oil & Gas sector.

Key Responsibilities

• Coordinate and correspond with all project contractors, consultants, and internal stakeholders.
• Receive, review, track, distribute, and archive all technical documents, drawings, and correspondence in line with project requirements.
• Follow up on tender, contract drawings, and document submissions to ensure timely compliance with project schedules.
• Compile, maintain, and manage physical and electronic records, reports, and documents, including auditable financial records.
• Prepare and manage project-related correspondence, transmittals, logs, and registers.
• Monitor project progress documentation and ensure submission of required drawings, material submittals, and approvals.
• Coordinate with offshore and site-based project teams to ensure document alignment and accuracy.
• Prepare final tender documentation and assist in the preparation of contract documents and work orders.
• Ensure accurate submission of data for periodic project and management reports.
• Monitor budget-related documentation, track expenses, and assist in project budget forecasting activities.
• Review tender documents (excluding scope of work) and assist in material requests and contractor meetings.
• Prepare Minutes of Meetings (MOMs) and ensure implementation of instructions from senior management.
• Support departmental operations by maintaining quality standards and documentation procedures.
• Assist in annual budget forecasting, year-end financial closing, and asset capitalization reporting.

Qualifications

• Bachelor’s Degree in Engineering, Business Administration, or a related discipline.
• Formal training or certification in Document Control or Project Management is an advantage.

Experience Requirements

• Minimum 5+ years of experience in the Oil & Gas industry.
• Proven experience as a Technical Document Controller / Technical Clerk.
• Strong exposure to FEED and EPC projects is mandatory.
• Experience working with contractors, consultants, and multi-disciplinary project teams.

Required Skills

• Strong knowledge of document control systems, procedures, and workflows.
• Proficiency in MS Office (Excel, Word, Outlook) and document management systems (DMS).
• Excellent organizational and record-management skills.
• Ability to manage large volumes of technical documents with accuracy and confidentiality.
• Strong written and verbal communication skills.
• Good understanding of contract documentation and project controls.

Core Competencies

• Attention to detail and accuracy
• Time management and multitasking
• Team coordination and stakeholder communication
• Analytical and reporting skills
• Ability to work under pressure and meet deadlines
• Compliance with quality and data management standards

Why Join ALCHEMY?

• Opportunity to work on major Oil & Gas FEED and EPC projects
• Professional work environment with growth potential
• Competitive salary package based on experience

How to Apply

If you meet the above requirements and have relevant Oil & Gas experience, please send your updated CV.

Only shortlisted candidates will be contacted.