Receptionist – HR & Admin

We are seeking a highly organized and experienced Receptionist – HR & Admin to manage front-office operations and provide administrative and HR support. The ideal candidate must demonstrate professionalism, excellent communication, and strong operational coordination skills.

Position Overview

The Receptionist – HR & Admin will serve as the main point of contact for visitors, employees, and clients. The role requires managing reception duties, supporting HR processes, assisting with administrative tasks, and ensuring smooth and efficient daily office operations.

Responsibilities

• Welcome visitors, guests, and clients in a professional and courteous manner
• Manage all incoming calls, emails, and general inquiries
• Maintain the cleanliness and organization of the reception area
• Handle visitor registration, guest passes, and security protocols
• Manage meeting room scheduling, calendar coordination, and internal bookings
• Prepare letters, memos, reports, and internal communications as needed
• Coordinate courier shipments, mail distribution, and document handling
• Maintain filing systems, both digital and physical
• Support day-to-day office operations, including supplies management and vendor coordination
• Assist HR with onboarding processes, documentation, and employee data updates
• Support recruitment scheduling, candidate communication, and interview coordination
• Maintain confidentiality of employee records and sensitive HR information
• Assist in organizing HR events, training programs, and internal activities
• Liaise with facility management for maintenance requests
• Support event planning, hospitality arrangements, and meeting preparations
• Maintain office inventory, stationery, and equipment records
• Provide support to senior management for administrative tasks

Requirements

• Minimum 5 years of experience in Reception, Administration, Hospitality, Events, or related roles in the UAE
• Strong familiarity with office operations, front-desk management, and administrative workflows
• Fluency in English; additional languages are a plus
• Professional appearance and strong interpersonal etiquette
• Ability to handle confidential information responsibly
• Experience coordinating with HR teams is an advantage

Technical Skills

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Strong typing and data entry accuracy
• Experience with scheduling tools and office management systems
• Ability to maintain structured filing and documentation

Core Competencies

• Communication Skills: Clear, confident, and professional verbal and written communication
• Customer Service Orientation: Ability to handle inquiries, concerns, and guest interactions with courtesy
• Multitasking & Time Management: Capable of prioritizing tasks under pressure
• Attention to Detail: Ensures accuracy in documents, schedules, and administrative duties
• Problem-Solving: Ability to handle unexpected situations calmly and efficiently
• Teamwork: Collaborates effectively with HR, admin, operations, and management
• Professionalism: Adheres to company protocols and maintains high workplace standards

Apply Now

Email your CV. Subject Line: Receptionist – HR & Admin

⚠️ Only shortlisted candidates will be contacted.