Burtville Developments is looking for a highly organized and experienced Site Secretary cum Document Controller to support our Engineering Department. If you have strong documentation management skills and a background in engineering or consulting environments, this is an excellent opportunity to advance your career with a reputable organization.
Position Overview
We are hiring a Site Secretary cum Document Controller with minimum 5 years of UAE experience, preferably within a Consulting Engineer or Engineering Project environment. The ideal candidate will manage project documents, support site teams, and ensure efficient communication between multiple project stakeholders.
Key Responsibilities
- Maintain organized document control registers and filing systems (digital and physical).
- Ensure all incoming and outgoing documents are logged, distributed, updated, and archived correctly.
- Manage submission, tracking, and retrieval of technical documents such as RFIs, submittals, NCRs, drawings, and site instructions.
- Prepare and maintain daily correspondence, project reports, meeting minutes, and other administrative documents.
- Coordinate document workflows between site teams, consultants, contractors, and head office departments.
- Support project meetings, compile documentation, and follow up on pending actions.
- Ensure compliance with project document standards and quality procedures.
Qualifications
- Bachelor’s degree in Business Administration, Management, or any relevant field.
- Minimum 5 years of UAE experience in Document Controlling (consulting engineering background preferred).
- Strong understanding of document control procedures and filing systems.
- Proficiency in MS Office Suite (Word, Excel, Outlook).
- Experience using document management systems such as Aconex, Procore, or similar.
- Excellent written and verbal communication skills in English.
- Familiarity with engineering documentation, construction standards, and project workflows.
Technical Skills
- Strong document control and archiving knowledge
- Ability to manage large volumes of technical documents
- Proficient in DMS platforms
- Advanced MS Excel and Word skills
Behavioural Competencies
- High attention to detail
- Strong organizational and coordination abilities
- Proactive and task-driven work approach
- Ability to multitask and work under pressure
- Professional communication and teamwork skills
General Requirements
- Must be currently based in the UAE
- Ability to join immediately is an advantage
- Experience working in consulting, contracting, or engineering firms
Salary Range
AED 5,000 – 7,000 per month, based on:
✔ Relevant experience
✔ Educational qualification
✔ Performance in the interview
Benefits
- Stable and long-term career growth within a reputable organization
- Professional working environment
- Exposure to high-end real estate projects
How to Apply
Send your updated CV.
Email Subject Format:
Your Name – Site Secretary cum Document Controller
Only shortlisted candidates will be contacted.
About Burtville Developments
Burtville Developments is a luxury real estate company based in Abu Dhabi, dedicated to designing and delivering elegant, high-quality residential properties. We focus on creating comfortable living spaces that blend modern luxury with traditional authenticity. Serving both Emirati and expatriate communities, our mission is to set new standards in the UAE real estate sector by offering premium homes built with precision, quality, and exceptional craftsmanship.
To apply for this job email your details to HR@Burtville.com
