Senior Document Controller

Job Summary:

We are urgently looking for an experienced Document Controller to join our team in the UAE. The Document Controller will manage project documentation using the UNIFER Document Management System, ensuring accurate control, tracking, updating, and distribution of all project-related documents. The candidate must be fully proficient in UNIFER workflows, approvals, and document processes used across EPC, construction, and consultancy environments.

Key Responsibilities:

• Manage, organize, and update project documentation including drawings, correspondence, material submittals, RFIs, MIRs, WIRs, method statements, reports, and contract documents.
• Maintain electronic and hardcopy filing systems following approved procedures and project standards.
• Control document flows using EDMS systems such as Aconex, SAP, SharePoint, or similar platforms.
• Register, track, and monitor incoming and outgoing documents, ensuring timely distribution to relevant teams.
• Ensure correct document numbering, formatting, and version control to avoid duplication or errors.
• Coordinate with project managers, engineers, consultants, and subcontractors for document submissions and approvals.
• Prepare logs and reports including drawing logs, correspondence logs, material submittal logs, and transmittals.
• Support project teams with document printing, scanning, uploading, and archiving tasks.
• Follow strict confidentiality and compliance measures related to project documentation.
• Assist in preparing handing-over documentation, as-built records, and close-out files.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Engineering, Information Management, or a related field.
• Certification in document control or office administration is an advantage.

Experience:

• Minimum 5-7 years of experience as a Document Controller in UAE.
• Work experience in construction, contracting, or engineering companies is highly preferred.
• Strong experience with document control systems (Aconex, SharePoint, EDMS, etc.).

Skills & Competencies:

Technical Skills:

• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong knowledge of document control procedures and numbering systems.
• Familiarity with construction documents, shop drawings, technical submittals, and project correspondence.
• Ability to generate detailed logs, reports, and transmittals.

Core Competencies:

• Excellent organization and multitasking abilities.
• Strong communication and coordination skills.
• High attention to detail and accuracy in documentation.
• Ability to work under pressure and meet deadlines.
• Professional attitude, confidentiality, and discipline in document handling.
• Team-oriented and able to support multiple departments.

Benefits:

• Salary: AED 7,000
• Employment visa and standard UAE benefits
• Professional development and growth opportunities

How to Apply:

📧 Send your updated CV with Subejct Line: “Senior Document Controller”