Document Controller

Mace is looking for a skilled Document Controller to support project delivery and information flow. Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The Document Controller will manage all project documentation, maintain electronic filing systems, support project teams with administrative tasks, and help ensure that information moves smoothly and securely across all stakeholders. You will play a key role in supporting project managers, consultants, contractors, and internal teams.

The Project

Mace is providing project management services on a large mixed-use regeneration development in Abu Dhabi. The site will have commercial work places and retail units along with public realm.

You’ll Be Responsible For

• Provides document management and general administrative support to the project team.
• Organizes internal and external meetings, including presentations, documents, and equipment setup.
• Maintains electronic file-sharing systems such as SharePoint and Unifier.
• Administers user access permissions to ensure secure and appropriate access.
• Conducts quality checks on all incoming documents as per standard procedures.
• Creates, updates, and manages distribution groups to ensure accurate information flow.
• Maintains the project work package matrix and assigns documents accordingly.
• Generates system reports as required by the project team.
• Ensures compliance with key processes like the RFI process.
• Develops workflows and process maps; arranges meetings and records minutes when needed.

You’ll Need To Have

• Middle East experience is an advantage.
• Proficient in core IT systems, including Microsoft 365 (MS365) suite.
• Experienced with project management and document control platforms such as Unifier, Autodesk Construction Cloud (ACC), and SharePoint.
• Solid understanding of core construction processes and project information flows.

Qualifications

• Bachelor’s degree in administration, engineering, project management, or a related field.
• Professional certifications in document control or project information management are advantageous but not mandatory.

Technical Skills

• Strong knowledge of Microsoft 365 tools including OneDrive, Teams, Excel, Word, and PowerPoint.
• Ability to manage large volumes of documents accurately.
• Understanding of construction workflows and typical project information paths.
• Knowledge of digital collaboration and cloud based document control systems.

Core Competencies

• Strong communication skills and the ability to work with both internal and external teams.
• Attention to detail with a focus on accuracy and quality.
• Ability to prioritize tasks and manage time effectively.
• Problem solving mindset and a willingness to support continuous improvement.
• Commitment to confidentiality and secure handling of project information.

Our values

*Safety first – Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

*Client focus – Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

*Integrity – Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

*Create opportunity – For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

Company Overview

Mace is a global company of delivery consultants and construction experts. Through its two engines – Consult and Construct – it brings to life iconic skyscrapers, state-of-the-art data centres, life science facilities, social infrastructure and regeneration projects that support communities across the world.