HR Coordinator / Team Assistant

About the Role

Irwin & Dow is partnering with a leading international investment firm that is expanding its presence in the Middle East. The company is seeking a dedicated and proactive HR Coordinator / Team Assistant to support its HR department and senior management team in Dubai.

This role plays a key part in maintaining the organization’s HR operations, ensuring smooth coordination between departments, and providing day-to-day support to the HR Manager. You will handle confidential information, manage employee records, assist with recruitment and payroll, and ensure compliance with UAE labour regulations.

The position offers a dynamic environment with opportunities to develop your HR expertise under the guidance of an experienced HR Manager.

Key Responsibilities

• Support the HR Manager in executing daily HR activities and administrative functions.
• Serve as the first point of contact for employee queries, requests, and HR-related matters.
• Prepare and issue HR documentation such as offer letters, salary certificates, NOCs, and experience letters.
• Assist in maintaining accurate employee files, ensuring confidentiality and compliance with data protection regulations.
• Coordinate new employee onboarding and exit processes.
• Track and manage employee leave records, attendance, and personnel updates.
• Support the recruitment cycle including advertising job vacancies, scheduling interviews, and liaising with candidates.
• Assist in the preparation of job descriptions and employment contracts.
• Maintain candidate databases and coordinate feedback between hiring managers and HR.
• Assist with monthly payroll preparation, ensuring accurate collection of attendance and allowance data.
• Support the administration of employee benefits, compensation updates, and end-of-service settlements.
• Liaise with external payroll or insurance providers as required.
• Ensure HR policies and procedures are aligned with UAE Labour Law and company standards.
• Maintain and update HR documentation including policies, organizational charts, and employee handbooks.
• Prepare periodic HR reports such as headcount summaries, probation updates, and turnover analysis.
• Provide general administrative support to the HR and investment teams.
• Coordinate meetings, prepare minutes, and assist with HR-related events and training sessions.
• Handle travel arrangements, expense claims, and other coordination tasks for senior management when needed.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 2 years of relevant HR or administrative experience, preferably within a multinational or corporate office.
• Strong understanding of UAE labour laws and HR best practices.
• Familiarity with HR systems, payroll software, and document management tools.
• Ability to manage HR databases and reporting tools.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and spoken English (native or near-native fluency).
• Strong interpersonal and professional communication skills.
• Highly organized, detail-oriented, and capable of multitasking.
• Positive attitude, adaptability, and a collaborative mindset.
• Discreet and professional in handling sensitive information.

Preferred Qualifications

• Professional certification in HR (CIPD, SHRM, or equivalent).
• Experience in supporting teams across multiple regions or countries.
• Familiarity with recruitment or HR coordination in the investment or financial services sector.

Key Skills & Competencies

• Organization & Time Management: Ability to manage multiple priorities and meet tight deadlines.
• Problem Solving: Skilled at identifying process gaps and suggesting practical solutions.
• Team Collaboration: Works effectively in diverse teams and maintains positive relationships.
• Attention to Detail: Ensures accuracy and consistency across all HR documentation.
• Ethical Integrity: Maintains confidentiality and demonstrates sound judgment.
• Adaptability: Flexible to shifting priorities in a fast-paced, evolving environment.

About Irwin & Dow

Founded in 2013, Irwin & Dow provides high-quality recruitment services across business support and secretarial functions. The firm partners with leading organizations including multinational corporations, government entities, SMEs, and startups throughout the GCC.

Their values of discretion, integrity, and excellence have positioned them as a trusted recruitment partner, focusing on long-term success and professional alignment for both clients and candidates.

How to Apply

Qualified candidates currently based in the GCC are invited to apply.